Who, what, when, where? Or: how to manage hundreds of small projects simultaneously
Preparation for a Champions League Final is complex. Each sub-project is divided into project phases and each of these influences the delivery of milestones in other sub-projects.
Executing all these tasks in only a few days in such a way that the different contractors didn’t hinder each other, was a huge logistical challenge. In order, for example, to set up the commentator stand, multiple jobs had to be coordinated: the dismounting and temporary storage of 1,800 folding seats of the regular fixed seating, preparing cable paths, delivery and assembly of 200 commentator desks, cable laying and infrastructure, preparing power connections, seating, and approval for fire protection measures. On the basis of the UEFA specifications, Companeer developed a project structure and scheduling plan which took into account not only the execution deadlines but also the planning processes from conception to services contracting. Dependencies were recorded and illustrated in a Gantt chart. In order to implement the project as economically as possible, all processes were optimized for maximum efficiency – and after final agreement with all involved parties each domain leader had before him an exact project outline to achieve. Overall deadlines were quickly determined with the contracters and then agreed in more detail during the course of the project. Through continuous schedule monitoring, Companeer was able to catch any deviations from the target deadlines in good time and quickly put measures in place to counter possible delays.
- Project structure plan
- Scheduling, Gantt chart
- Deadline controlling